Clarksville Region Historical Society
Board of Directors Meeting held at
9045 Orchid Shade Drive, El Dorado Hills, CA
October 19, 2007
MINUTES
Board Attendees: Hal Erpenbeck, Betty January, Melinda Peak, Fran Thomson, and John Thomson.
A quorum of directors being present, President Hal Erpenbeck called the meeting to order at
7:15 p.m.
FIXED AGENDA
The proposed agenda was adopted.
Minutes: The minutes of the September 19, 2007, Board Meeting were approved as written.
Treasurer's Report and Liabilities: John Thomson presented the Treasurer's report it was It was moved and seconded that the Treasurer's Report be accepted as presented. Passed. Note: members may see the Treasurer's report at the general meeting or contact the President by phone or email and he send you a copy.
Hal advised that the web site renewal fee is now due. The Board authorized Hal to pay the renewal fee.
Membership Report: John reported that CRHS has received one new member for a total of 53 members to date.
Confirm Speaker for Next General Meeting: Betty January confirmed that Jody Hornor would be the speaker for October's meeting. She is trying to put together a panel of speakers for the November meeting to discuss the impact of Aerojet on El Dorado Hills.
Hal said that he would like to do another tour of the Zentgraf House in 2008. Melinda suggested inquiring of the owners whether CRHS could have a barbecue there. The Board agreed to discuss future events at the December Board Meeting.
John asked the Board if they want to join the California Council of Historical Societies since they provide liability insurance at a group rate. The Board asked John to investigate membership and insurance costs and report back at the next Board meeting.
OLD BUSINESS
Registry of Archives: At the last Board Meeting, Melinda Peak suggested that Hal look at Past Perfect Software. Hal investigated and found that the software costs from $600 to $2,000. A free copy is available for download, but it has limited capabilities. The Board agreed that Hal should download the software to evaluate its capabilities.
Participation of Architectural Focus Group: Hal reported that Jim Brunello thinks that in about two weeks the developer of the Clarksville Center will have some plans to show us.
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Clarksville Region Historical Society
Board of Directors Meeting – October 19, 2007
Page 2
Brochure: Hal said that he as taken responsibility for completing this project. He asked John to send him the text he previously sent to Mike Sproull .
Next Year's Board and Elections: Hal indicated that all current Board members have agreed to serve another term. John pointed out that notice of the election must be given to all members so they can nominate people. Hal said that he would make an announcement about elections at the October General Meeting and ask for nominations from the floor at the November General Meeting.
Buckeye School District's 150th Anniversary: Hal did not have any new information to report. The History Day Committee will meet next week, and Hal said that he planned to attend. He said that the only real commitment from CRHS might be to provide judges for student projects.
Hal suggested that CRHS invite students who participate in History Day to present their projects at a CRHS General Meeting or at Clarksville Day.
Update on Equipment Cost: Hal advised that the cost of an XGA projector is $700, which is more than Hal thought. He suggested to the Board that we wait to see how many members we get next year and revisit this potential purchase.
John suggested that at the January 2008 Board Meeting we identify CRHS's goals and future needs and also add a “wish list” to the CRHS web site.
Betty January said that the wife of a friend used to collect miniature scenes. She had one of a blacksmith's shop, and her friend asked Betty if CRHS would like to have it. When CRHS gets a museum, we can display it. The Board agreed that Betty should get the miniature scene now and the Board will store it at Gold Key Storage.
NEW BUSINESS
Membership Badges: John said that now that CRHS has a logo and since we are coming up on the renewal period, John will make up membership badges for members in the form of lanyard badges similar to those used for Clarksville Day. John said that he will donate the materials and will bring a sample to the December Board Meeting.
Roster for 2008: John said that he would prepare a membership roster after the renewal process. The roster will recognize donors from the previous years. The renewal form will allow members to indicate any information that they do not wish to have published in the roster.
Melinda Peak said that she has duplication materials in her office for copying the roster.
Newsletter: John said that he has concerns about attendance at General Meetings, which has been declining. He thinks that a newsletter would enhance attendance. Melinda Peak said that any newsletter should be on line because of the expense. She also pointed out that a newsletter would require an editor and publisher and require a lot of work and once begun would have to be continued.
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Clarksville Region Historical Society
Board of Directors Meeting – October 19, 2007
Page 3
The Board agreed that for now an e-mail reminder of the General Meetings should be sent in addition to the original e-vite, and the web site should be updated with the current month's events at the beginning of each month. Hal committed to a monthly update of the CRHS web site.
Next Meeting: The Board decided to cancel the November Board Meeting and to use the December Board Meeting to plan events for 2008.
There being no further business to transact, the meeting was adjourned at 9:20 PM.
Respectfully submitted,
Fran Thomson
Secretary