Clarksville
Region Historical Society
Board
of Directors Meeting held at
9045
Orchid Shade Drive, El Dorado Hills, CA
July
16, 2008
MINUTES
Board Attendees: Hal Erpenbeck, Jim Brunello, Betty January, John Thomson,
and Fran Thomson
Board Members Absent: Melinda Peak and
Mike Sproull
A quorum of directors being present,
President Hal Erpenbeck called the meeting to order at 7:10 PM.
FIXED AGENDA
Minutes: The minutes of the
June 16, 2008, Board Meeting were approved as written.
Agenda: The proposed agenda
was adopted.
Treasurer’s Report: John Thomson presented the Treasurer’s Reoprt.. It was moved and
seconded that the Treasurer’s Report be accepted as presented. Passed.
Fran Thomson submitted an expense
report for the Board’s approval in the amount of $161.23 for producing and
mailing the CRHS membership badges.
It was moved and seconded that the expenses of $161.23 in connection
with the production and mailing of CRHS membership badges be reimbursed to the Thomsons. Passed.
Betty January gave John Thomson a
reimbursement request for stamps and other miscellaneous expenses.
Fran and John Thomson advised the
Board that they are making a second contribution of $1,000 to CRHS from their
charitable gift fund. The gift will be
earmarked for equipment.
Membership Report: John reported that CRHS has 50 members to date. Report
approved.
Fran Thomson pointed out to the Board
that Ken Wilkinson has not renewed his personal membership in CRHS; however,
because of his contributions to Clarksville Day, she recommended that Ken be
granted a CRHS membership. It was
moved and seconded that CRHS consider Ken Wilkinson’s contributions to
Clarksville Day as his membership contribution and to make him a member for the
rest of the year. Passed.
Confirm Speaker for Next General
Meeting: Betty January reported that Francis Carpenter would be the
speaker for the July CRHS General Meeting.
Betty also reported that she has
scheduled the following speakers for upcoming meetings:
August - Robert Rower, speaking on the train
from Sacramento to Placerville
September - Bonnie Wurm
October -
John Crane re the Bailey House
November -
Ken Owens
January ’09 - Melinda Peak
Hal said that he might want to do a
presentation in 2009 on the Cinnabar Mine in San Jose. He also asked Betty to send him a list of
speakers and topics that he can post on the CRHS web site.
Clarksville Region Historical Society
Board of Directors Meeting – July
16, 2008
Page 2
OLD BUSINESS
Officers and Directors Liability Insurance:
John reported that he has not yet received the insurance policy
from Truex Insurance and will follow up.
Newsletter: Nothing to report on
this item.
Brochure: Mike
Sproull was not present to report on this item.
Badges and Membership Letter: John
reported that the membership badges had been mailed. Hal said that he has received several phone
calls from members thanking him for the badges.
Storage Shelving at Gold Key
Storage: Hal said that he sent the letter of appreciation to Gold Key
Storage that John prepared. He has not
had any response. He has added web links
on the CRHS web site to all corporate supporters that have web sites.
Update of CRHS Web Site with Village
Life Articles: Hal said that he has not yet had
the time to update the CRHS web site with articles from the Village Life
newspaper. Mike Sproull has sent Hal a
list of the dates when Mike prepared articles for publication in the Village
Life, which will make it easy for Hal to find those issues.
Hal also said that he has not
updated the web site with board minutes for the last several meetings. He said he was having difficulty converting
the Word documents to an html format.
Fran Thomson said that she would send him a PDF document of the minutes
for posting on the web site.
Strategic Planning Session: Hal reported that he
has spoken with several potential facilitators for the proposed August CRHS
Board Strategic Planning Session; however, he did not find anyone suitable for
various reasons. After discussion, the
Board agreed that a more low-key goal-setting session would be
appropriate. Fran Thomson said that she
would be happy to prepare an outline for the Board to follow for the goal
setting session and act as facilitator, and the Board accepted her generous
offer.
September 13th Zentgraf House Tour: Hal reported that the owners of the Zentgraf House are firm
that they wish to provide the food, beverages, and entertainment for the
members-only September 13 tour. The
Board discussed other ways it can contribute to the event, such as making a
donation to the Zentgraf House Restoration Fund, collecting donations for this
fund at the event, and posting information on how to contribute to the Fund on
the CRHS web site.
John also said that he would like to
prepare an event program for the event, and Fran suggested mailing invitations
to each member indicating that attendance is limited to members and
spouses. The Board thought these were
good ideas, and Fran and John agreed to handle both.
Formation of a County Group of
Historical Organizations: Betty
reported that she has spoken to several historical societies about forming an
El Dorado County group of historical organizations for the purposes of
networking and political influence.
Those with whom she has spoken have been enthusiastic about forming such
an organization. Betty proposed forming
a core group to develop an organization plan.
Hal said that he was interested in participating, and Betty said that
Pat Thomson was also interested. Betty
will set a date for such a meeting and invite a few other key individuals.
Docent Training at Discovery Park: Hal said that he is
very impressed with the docent training that he is pursuing as a personal
interest. He received 1-1/2’s hour
training on artifacts and their maintenance.
Before anyone can handle artifacts on their own, they must receive six
hours of courses and intern for six months.
Hal said that CRHS might also find future speakers among the docents at
Discovery Park.
Clarksville Region Historical Society
Board of Directors Meeting – July
16, 2008
Page 3
Clarksville Events: The Board discussed the proposal from the Towe Auto Museum for an event whereby its members can drive
their antique cars through Clarksville and on the remaining Lincoln
Highway. In the June meeting the Board
expressed concerns about logistics and timing.
Jim Brunello said that there was plenty of room for parking and display
and that he and Ken could take care of arranging amenities that might be
needed, such as portable restrooms or refreshment stands. Jim also suggested that the event be held in
October.
It was agreed that the Board would
leave planning the event in Betty and Jim’s hands, and that they would put
together a committee, including someone from the Towe
Auto Museum, and invite local resident Noah Briel to
participate.
Tong Property: Jim
reported that the Tong property is now vacant.
Betty said that she would like to go through the property to see if any
items of historical value remain.
Other New Business: Hal said that the
$111 the Board approved last month for purchase of a floor stand for the new
CRHS projector was money well spent. He
has used it several times and is pleased with it.
There being no further business to
transact, the meeting was adjourned at 9:00 PM.
Respectfully submitted,
Fran Thomson
Secretary
=